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Empowering Women to Lead and Succeed

PWH Blog - Insights


  • 08/09/2016 8:15 PM | Anonymous member (Administrator)

    Patty CiscoAs a professional today, it’s essential to stay on top of industry trends and competitor changes to bring your very best to your organization.  One of my favorite avenues is to read online e-newsletters from credible sources.  Yet that brings another element of complexity to my already hectic schedule — I have to manage all of the e-newsletters I signed up for (and those I didn’t).  What’s the secret?

    Be Selective

    It can be very difficult to make the decision of whether you should or shouldn’t subscribe to an e-newsletter to begin with.  On the surface the e-newsletter may look great — however, the last thing you need or want is to be bothered with junk in your inbox.

    The key is to be selective and only sign up for an e-newsletter that clearly defines the benefits you will receive from subscribing to the e-newsletter.  In addition, it should convey the frequency you will receive emails and convey that it will not sell or share your email address.

    Finally, look for an avenue that allows you to unsubscribe from the list easily any time you wish.

    Being selective can save a lot of wasted time later on!  Don’t give companies a reason to interrupt your day with unwanted emails.

    Trash it!  Unsubscribe

    This may sound strange, but one of my goals on my vacation this summer was to unsubscribe to e-newsletters that I no longer found valuable.  Why?  Because on average everyday I was receiving over 75 e-newsletters and after scanning the subject lines, I found myself only opening about 25 and reading only about 10 every day.  I was tired of feeling stressed out at the end of each day sorting through all of those e-newsletters with very little return.

    Using a small amount of time each day on my vacation,  I reduced by e-newsletter count down to 25 per day  and gained about 15 minutes in each day!  Awesome!  Now I not only have more time, but I also find myself actually enjoying and taking away more quality information that I can use from the few e-newsletters that I do follow.

    In this unsubscribe process, I found that I was receiving several duplicate emails at different times of the day from the same source. My research revealed that I was signed up to receive every email that company offered such as their daily news, special offers, weekly overview etc -I quickly unsubscribed to those that I didn’t want and didn’t even know I was signed up for!

    I also noticed that I was receiving emails from companies that I had made purchases from, even though I didn’t even know I had provided permission to receive them.  I’m now alert to online purchases and checking the box or un-clicking the auto-subscribe button.  The same holds true for in-store purchasing.  Be careful when they ask for your email address because they will be connecting with you.

    The most frustrating e-newsletters are those that don’t offer an avenue to unsubscribe!  This is completely unacceptable, and an abuse of digital marketing. Take the time to email the sender and request to be removed from their list or you will report them to the Federal Trade Commission for spamming.

    Although I haven’t personally used this handy online application, Unroll Me is a free tool where you can globally pull all of your e-newsletters in one location and select the ones you want to unsubscribe to. It looks interesting and should be worth a try.

    Final Thoughts

    Over time, the sheer volume of e-newsletters you receive can be quite overwhelming.  Like any other form of information you receive online or off, you only have time to process so much information in a day.  Thus taking the time periodically to clean up your e-newsletter subscriptions can gain time in your day.  If you’re tech savvy, you may find an online tool like Feedly helpful in data mining information for you.  Time is precious so be sure to manage how you spend it!

    Author:  Patty Cisco, MBA & Principal, Marketing Essentials

    As founder of Marketing Essentials, Patty’s continual quest and drive for helping businesses grow is her passion. With over 30 years of strategic business management and leadership experience, she is known as a catalyst and understands the challenges CEOs and Marketing Directors face in executing inbound digital marketing & sales strategies that yield results. No surprise you will find her feeding her hunger for lifelong learning with a good book and latte!

    Patty Cisco, MBA, Principal

    Marketing Essentials

     


  • 07/26/2016 8:15 PM | Anonymous member (Administrator)

    A Review of the June 22nd Webinar with Gloria Feldt

    Tamara TaylorIn this webinar Gloria Feldt helped us to realize that power is in our hands and that we, as women, need to recognize it. Over the past twenty years, women have been earning 50% of all college degrees and landing in only 18% of top leadership positions across all sectors of the economy. In addition, the existing pay gap between men and women continues to take its toll. As it turns out, the cost to all women as a result of the pay gap is that we earn over $400,000 less then men who work in the same positions. That amount balloons to over $1,000,000 for women with college degrees as compared to their male peers. Furthermore, there are consequences to organizations if women are not included in leadership, including:  limited viewpoints, women’s lens is underrepresented in products/services, and companies are unaligned with the marketplace.


    There are barriers and biases existing that are hindering women from Gloria Feldtacquiring leadership positions in organizations. Implicit (unconscious) biases that exist include: assumptions, beliefs, painful truths, stereotypes, and both seen and unseen biases about gender. Gloria noted that an example of this is when a behavior is exhibited by both a man and a woman and is interpreted differently for each sex. She shared a quote from Sheryl Sandberg stating that “Success and likeability are positively correlated for men and negatively correlated for women.” This means that the more successful a man is the more likeable he is while the opposite is often true for women. This is a considerable factor contributing to the hindrance of our ability as women to move forward into leadership positions. Further hindering our ability are behavioral traits that are inherent to women. Gloria noted that psychological studies show that women will work 22% longer than men before they feel they have earned their money and that they value their work 19% less than men. In addition, women don’t typically “toot their horn” and are four times less likely to ask for a raise or promotion than their male colleagues in similar positions.


    As women, it is important for us to recognize that what got you ahead in school could keep you back in your career and leadership. A significant power moment for Gloria was when she was introduced to the quote from Sojourner Truth that says “If women want more rights than what they’ve got, why don’t they just take them?” She later decided to embrace her “Power TO” upon researching women in politics for a magazine article. It was at that time that she learned that a main reason that there are so few women running for President is that women must be asked multiple times before they decide to move forward. On average, by the time the woman makes the decision to move toward with running there is typically a male candidate that is already the incumbent and it’s hard to beat an incumbent.


    A poll of the webinar attendees pointed out that most women on the call felt that they are becoming comfortable with power but were short of fully embracing it. Gloria urges all of us to decide what we want to do with your Power TO and focus on our intentions of how we will get it done. After writing multiple books related to women and leadership, Gloria started Take the Lead, an organization that “prepares, develops, inspires, and propels women to take their fair and equal share of leadership positions by 2025.” In essence, the organization focuses on the idea that successful female leadership requires the exercise of the “Power TO” which focuses on leadership, teamwork, trust, solving problems, infinite possibilities, and making you feel powerful. She wants us all to know that women’s purpose in the 21st century is to walk through the doors that were opened in the 20th century.



  • 07/19/2016 4:24 PM | Anonymous member (Administrator)

    In a world that is rapidly increasing in complexity, a focus on execution is one way to keep moving forward even when the path seems unclear.

     

    Our plans don’t fail because they are poorly crafted but more often because we fail to execute the plan

    Fortunately, there are “disciplines of execution” that can be learned and applied.

     

    A discipline of execution is more than working hard and getting things done, it is about alignment and accountability.

    Randy Chittum, PH.D.


    Let’s get personal with Randy Chittum, PH.D, before he walks us through best practices of great execution; work through a challenge or goal, and discuss how the principles of execution can be used to align teamwork and gain commitment. 

     

     

    1.       What motivates you to be the best you can be?Randy Chittum

     

    I genuinely believe that the workplace has become the primary social institutions where we “discover” ourselves and our identities get clarified and developed.  For this reason, organizations have a much bigger impact on our lives than we even realize.  Working with leaders allows me to have some small impact into that dynamic that has such a disproportionate impact on society.

     

    2.       Where does your passion come from?  Any particular milestone you would like to share?

     

    I am driven by a desire to have workplaces be more compassionate places.  That should not be confused with not having expectations and accountability.  In fact, learning those things is one of the primary benefits of being in an organization.  As other social institutions deteriorate, organizations are becoming a place where our best selves can emerge.  Unfortunately, not all places play this role well.  I believe that the successful organizations of tomorrow will have this as an important part of their thinking.

     

    3.    If you were to give an advice to a young professional or an experienced professional getting ready to retire, what would that be?

     

    My advice to a young professional would be to use your “inexperience” to see what others have stopped seeing.  However, you have to earn the right to share that and have others take you seriously.

     

    My advice to a retiring professional would be to double-down on your relationships (we know that people are happier and healthier as they age if their relationships are meaningful) and your purpose.  Be challenged by something that is also a contribution to your community.

     

    4.       What helps you keep your own personal discipline?

     

    This presupposes a level of discipline that might not actually exist.  To the extent that I have discipline, it is rooted in the desire to do meaningful work and have a purposeful life.  Everything has a line back to one or both of those.  I believe we are generally more motivated by things that contribute to a larger sense of purpose in our lives.

     

    5.       What do you spend most of your time doing?

     

    My work life is consumed by trying to understand more about what makes for effective leadership in increasingly complex times.  This understanding tends to emerge through the work I do at Georgetown where we bring best thinking together, and the work I do in organizations which “tests” what I think we know at GU.  This iterative work is slowly adding to my understanding of what is needed to lead in a world that is yet to fully exist.

     

    My personal life is equally consumed simply by a desire to be in deep relationship with others.  Starting naturally with my wife (and even my dog), and extending to professional colleagues and personal community.  When I want to disrupt that lovely way of being . . . I play golf.

     

    Look forward to speaking with all of you at the webinar!

     

    About the Author:


    Enid Oquendo is the Director, Supplier Relations for Concordance Healthcare Solutions
    in Tiffin, Ohio

     


  • 07/12/2016 8:52 PM | Anonymous member (Administrator)

    Probably get more work done and get our lives back!

    In a recent study by Adobe Systems, it was determined that the average worker spends 30 hours per week checking email!!  What??!!  This is simply unbelievable!  However, if you think about it, not only are we checking email while at work, we have our Smart Phones with us 24-hours a day – we could be checking email while watching television, while in a restaurant with our families, sitting at our child’s sporting events, walking down the street and even after we’ve gone to bed!  It’s insanity!

    I recently tracked my own time spent checking email while at work, and I averaged 6 hours per week, which does make me feel better… but that’s still a lot time spent just reading emails and responding, and I will admit – sometimes I miss some of them, or I don’t have time to respond right away. That being said, I could probably spend at least 8 hours per week checking email if I allowed myself to do that. That’s a full day of work!  

    Most of us have spam filters within our email, and that helps, but there are other ways you can decrease the amount of time you are spending in email, allowing yourself to be more productive – and work on the things you should be working on! Here are a few tips that may help you save time in email:

    •  Block out time in your calendar to check email. Research shows that if you constantly check your email as it comes in, you will spend more time on email.
    • Take off the email notification. If you’re under pressure to meet a deadline, only to have a pop-up window notify that “you have mail”, you will probably check it – and more than likely, it will not be that important.
    • Use keyboard shortcuts for good email management. These can dramatically reduce your time on email.
    • Delete and mute a conversation in email. Outlook can help tune out the messages that are irrelevant to you in one fell swoop. It can delete all messages in a thread and move future messages in the conversation to the deleted items folder.
    • And finally… don’t “reply all” if not necessary! Group messages can get out of hand, causing an endless email thread. Know when to “reply” vs. “reply all” vs. “BCC.”

    What time-savings tips have you found to be helpful when dealing with email? Please share!

    About the author:

    Susan is the Public Relations Manager for Midmark Corporation, a leading healthcare equipment manufacturer and service/solutions provider for the medical, dental and animal health markets. She is responsible for PR planning and media relations, as well as Midmark's overall social media strategy and policy. In addition, she is currently President-Elect for the Public Relations Society of America - Dayton Chapter.
  • 06/23/2016 10:49 AM | Anonymous member (Administrator)

    Patty CiscoOn a scale of 1-3 (3 being the highest) how would you rate your average daily stress level at work?   Consider this, The European Agency for Safety and Health found that 550 million working days are lost every year in the U.S. from stress related time off. That statistic certainly gave me reason to pause and consider the impact that stress has on the management of my time and productivity at work.

    Effects of Work Stress

    Stress could be the root cause of serious health issues. According to stress management expert Deepak Chopra, extended stress has a detrimental effect on physical health because the body enters a "fight or flight" state and neglects other vital basic bodily functions like digestion.

    Stress also negatively impacts the alertness of the mind, and leads to a drowsy, non-productive state when the burst of adrenaline wears off. If you are under constant stress at work, you’re likely to be unhappy and less productive, which in turn affects your ability to manage your time.

    Stress Reduction Means Time Gained

    Everyone could probably benefit from a few simple adjustments at work to reduce stress and improve time management.  Here are a few quick tips I’ve found helpful:

    1.      Stand & stretch often. (I love my standing desk!)

    2.      Take mini walks outside in the fresh air and sunshine (even when it’s cold).

    3.      Don’t forget to drink water (not pop).

    4.      Identify a stress free place at work and use it when you need to decompress.

    5.      Don’t complain at work.  Find a trusted source to vent with outside of work and then let it go-don’t dwell on it.

    6.      Sit up straight and watch your posture. When we sit compacted or hunched over, we feel more stressed and less powerful. 

    7.      Eat frequent healthy mini meals instead of a heavy lunch.

    8.      Laugh a lot!

    9.      Keep what’s most important in your life the priority and keep everything else in perspective.

    10.  Start your day early with meditation or prayer.

    Final Thoughts

    We all have different stress triggers.  Be aware of what yours are at work and develop a plan to manage them and increase your productivity. Not only will you feel better, but I can assure you others will notice the change in your behavior as well!  Probably both at work and home.

    Author Bio

    As founder of Marketing Essentials, Patty’s continual quest and drive for helping businesses grow is her passion. With over 30 years of strategic business management and leadership experience, she is known as a catalyst and understands the challenges CEO’s and Marketing Directors face in executing inbound digital marketing & sales strategies that yield results. No surprise you will find her feeding her hunger for lifelong learning with a good book and latte!

    Patty Cisco, MBA, Principal

    Marketing Essentials

  • 05/25/2016 9:20 AM | Anonymous member (Administrator)


    We’ve all experienced.  That coworker, employee, or vendor  that sucks the life right out of you.  Perhaps their chatty, needy or simply have habits that annoy you, yet what you don’t realize is how much time from your day it takes to manage this person..   So instead we keep our frustration to ourselves or share it on the side with our peers.  Again time wasters!  So what’s the solution?

    Be Bold. Be Honest.

    I really never gave thought to this situation affecting my ability to manage my time, until I read the blog by Caroline Webb, How to Tell a Coworker They're Annoying You.

    Caroline says that it makes sense that whenever we’re working closely with other people, it’s easy for tensions to arise thanks to differences in personal styles and priorities. When they do, we have a choice: should we raise the issue, or keep quiet? Many of us bite our tongue, worrying that speaking up will harm an important relationship.

    But research suggests that letting something simmer can make things worse, for several reasons. When we’re stressed, our brain tends to mount a defensive “fight-flight-or-freeze” response—during which there’s reduced activity in brain areas. And trying to suppress our irritation has been found to make our brain’s defensive response more pronounced rather than less. So chanting “I’m fine” repeatedly is unlikely to get us back onto an even keel.
    Our supposedly hidden emotions are also strangely contagious. Psychologists have found that one person in a negative mood transmits their angst to others nearby within five minutes—even when they aren’t speaking to each other or working together. So your colleague will be subconsciously picking up your disapproving signals, whether you mean for them to read your mind or not.

    The good news is that there is a safe way to raise difficult issues with a colleague, even in awkward hierarchical situations—one that helps to keep both your brains from going on the defensive and that helps you set a positive tone for the conversation. According to Carolyn here’s how it works:

    Step 0: Set a collaborative intention.
    Before the conversation, ask yourself: “What outcome do I really want for my relationship with this person?”
    Early in my career, I had a boss who kept rewriting my work. Sometimes he twisted the syntax so badly that the sentences became difficult to understand, and his micromanagement was making me feel like a sulky teenager. I felt I had to say something. Without pausing to think about my intention for the conversation, my unspoken goal would have been: “make [damn] sure he realizes he’s driving me nuts!” That would have kept my brain firmly in “fight” mode. But five seconds of reflection led me to set a more collegiate goal: “find out why he’s doing what he’s doing, and figure out how to work together more effectively.” If emotions are contagious, that was going to be a much better vibe to radiate.

    Step 1: Ask permission.
    Don’t just launch into your spiel. Say something like: “Our working relationship is important to me, and there’s something on my mind—can I talk to you about it?” If it’s a bad time, you don’t want to choose this moment for your chat; if it’s a good time, you’ve signaled your collaborative intent.

    Step 2: Describe the “true facts.”
    The trick here is to pick one specific incident and describe what I call the “true facts”: the things you know for sure, stripped of emotion, interpretation, or generalization.  For me, that meant not saying things like “Your edits suck” or “You’re not giving me enough space.” These statements are debatable, because the other person can say “That’s not true.” And because they’re so broadly critical, they’re more likely to put your colleague’s brain on the defensive—meaning they won’t be at their most expansive and generous as they respond. Instead, aim for something that feels more like “What I noticed was [fact, fact, fact].” Be as precise and concrete as you can, even if you think there’s a big issue at stake. In my case, I said: “I noticed that in the last presentation, you rewrote the headings on fourteen of the twenty slides. The sentences got longer and less to-the-point.”

    Step 3: Say how the “true facts” made you feel, and why this matters to you.
    Just like the “true facts,” your feelings aren’t disputable, and describing them explains why you’re raising the issue. Research has also found that you lower your stress levels when you carefully label your emotions. So I said: “That made me feel worried that I’m not understanding what you want from me.” Here, it helps not to use aggressive language. I was angry, for sure—but when I asked myself what deeper fear was underneath that anger, I realized it was a genuine worry that I was falling short. It also helps to add a sincere explanation of why this matters to you, to convey that this isn’t about you whining. It doesn’t have to be complicated. I simply said: “And I care about doing a good job.”

    Step 4: Ask for their perspective.
    When we’ve built up our courage to broach a difficult topic, it’s easy to forget that we may not have the whole picture. In fact, we rarely do; we all suffer from a phenomenon known to scientists as “selective attention.” So make sure to ask: “What’s your perspective on this?” Pay real attention to their answer, even if you disagree. The idea is to understand what lies behind their behavior, to give you a better idea of how to solve the problem. In my case, it became clear that my manager’s goal had been to add what he called “more nuance” to my rather black-and-white messages. He wasn’t a skilled writer, so his edits weren’t very effective. But once I understood his aim, I could better see how to meet both his needs and mine.

    Step 5: Do some joint problem solving.
    Finally, decide together how to improve the situation. Try asking them for their thoughts on this first, before building on their suggestions. This isn’t about caving in to hierarchy; it’s because research shows that people feel far more attachment to any idea that they’ve had a hand in shaping. So before I said “okay, here’s what I’ll do differently in the future, and here’s how I’d like to get input from you,” it paid dividends for me to ask: “what can I do to introduce more of the subtlety you’re missing?”

    Closing Thoughts
    It’s amazing when we take a step back and really take an insightful look at our day what things we may find that are time suckers that we never even realized.   With the varying degrees of personalities, responsibilities and simply overall stress in the workplace, it is difficult to manage our feelings when working with others that annoy us.  However taking a proactive approach to managing the relationship not only promotes a positive atmosphere, it also frees up time in your day to focus on the priority things on your list.  I loved Caroline’s advice and put it to good use immediately! Share tips you find helpful to address working with annoying people.

    Resource:
    Caroline Webb is the author of How to Have a Good Day: Harness the Power of Behavioral Science to Transform Your Working Life. She is also CEO of coaching firm Sevenshift, and a Senior Adviser to McKinsey & Company.

    About Our Authors
    As an OEM Sales Service Representative for B. Braun Medical for over 10 years, Kristy Spairana is known for her strong leadership and team building skills among her peers. Her vast knowledge in areas of production and sales service makes her a valuable resource and asset in building and maintaining relationships with clients.  She loves to learn and is completing her Bachelor's Degree in Business Administration. Kristy thrives on personal development and finding new approaches to business management and shares her knowledge with others via her personal blog!
    Kristy L. Spairana , OEM Sales Service Representative
    B.Braun OEM Division 

    As founder of Marketing Essentials, Patty’s continual quest and drive for helping businesses grow is her passion. With over 30 years of strategic business management and leadership experience, she is known as a catalyst and understands the challenges CEO’s and Marketing Directors face in executing inbound digital marketing & sales strategies that yield results. No surprise you will find her feeding her hunger for lifelong learning with a good book and latte!
    Patty Cisco, MBA, Principal
    Marketing Essentials


  • 05/18/2016 1:00 PM | Anonymous member (Administrator)

    A Review of a Recent PWH Webinar - By Enid Oquendo, Seneca MedicalEnid Oquendo

    How to be a great leader without compromising your health, wellness and joy, presented by Dr. Suzie Carmack.

    What does well-being mean to you?

    Think about it, write it down, reflect on it

    Do any of these sound like you?

    I take work home frequently.

    I can ask for help but only if the situation is serious.

    In relationships, it is easier for me to give than to receive.

    It is important to put people at ease.

    I often feel used up at the end of the day.

    When I say no, I feel guilty.

    I am uncomfortable when others do not see me as being strong and self-sufficient.

    Work dominates much of my life.

    When does doing good for others, stop being good for you?

    ·        How do we balance our own well-being with the well-being of our team?

    ·        When does our drive to perform well as a leader become a health risk- - or even a disparity?

    ·        Can taking care of our well-being become an issue of safety and concern- for our own well-being and our organization?

    Its time to think about our well-being.  Lets put it into perspective

    Well-Being Summary- WB is conceptualized differently by each individual, making it hard to define and evaluate.  There is tension between what is good for us (longevity) and what feels good (quality of life).  Subjective (self) and Objective (other) evaluation of well-being matters. 

    Compassion Fatigue 101:  We have all been here before and may still be here.not knowing that Caring too much can hurt.  When caregivers focus on others without practicing self-care, destructive behaviors can surface.  Apathy, isolation, bottled up emotions and substance abuse head a long list of symptoms associated with the secondary traumatic stress disorder now labeled: Compassion Fatigue.                                                              

    How does this happen?

    We humans are happy when we help others.

    (Social support = Well-being)

    You are happy when you fulfill your meaning and purpose in your work as a healer. 

    (Meaning and Purpose = Well-being)

    Positive reinforcement from the world (which values high performance at all costs)

     = Super-charged Outflow

    OUTFLOW MUST BE BALANCED WITH INFLOW-UNLESS YOU ARE A SUPER-HERO

    Dr. Carmacks Ultimatum - the 3 Ss:  

    Self-Care Daily, Social Support Weekly, Services Monthly

    Self-Care Daily- means to mobilize and move, eat well, sleep, digital detox, mindfulness (Gratitude), non-work endeavors.  Social Support Weekly: spend time with friends and family, buddy system, peer support.  Services Monthly:  work on your relationships, mind and body, legal, financial, medical, career

    Lets Get Started!  YOUR WELL-BEING ULTIMATUM

    Create a Step 1 through 10 Step-process- This is your New Business Plan- Write the following steps down, be the author of your life-

    Step 1- Vision Statement for your life and well-being.
    Step 2- Mission Statement
    Step 3- SWOT Analysis
    Step 4- OWB-SWAT Analysis
    Step 5- SWB Stakeholder Analysis
    Step 6- Annual Goals
    Step 7- Monthly Goals
    Step 8- Weekly Practices
    Step 9- Daily Practices
    Step 10- The Well-Being Ultimatum Contract.   

    Now lets get to work!

    Reflection- Dr. Carmacks webinar opens the door to what I often call for a soul searching activity.  I knew I had some difficulties balancing my well-being, but I didnt know how deep I was into the hole.  So, I started to work on my 10- Steps Ultimatum Plan, created a plan to get the balance right, to get centered.  That includes posting the plan in my kitchen to remind myself every day that I have a plan now.  Factor in all that is important in my life to continue moving towards my career goal.  My biggest learning was the importance on working through all that has an impact to help reach my highest potential.  Without having a healthy well-being life, I would only be getting deeper into the hole.  Just a matter of time!  So, lets climb up, design the plan, and lets get to work!

    Stay in touch with Dr. Suzie Carmack,   PhD, MFA, MEd, ERYT, PMA -CPT Dr. Suzie Carmack

    Amazon, Twitter, Facebook.

    Email: letsgetcentered@gmail.com


  • 05/10/2016 2:54 PM | Anonymous member (Administrator)


    Kristy L. Spairana“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” ― H. Jackson Brown Jr.

    If you’re like me, every day you are faced with a long list of tasks to do.  Perhaps you created your task list, or maybe the list was assigned to you. Your list of tasks is so long that it’s overwhelming. You can never completely wipe out your list because it continues to grow every day.  Sound familiar?Patty Cisco

    Zen Habits to Simplify!

    Perhaps it’s time for a bit of spring cleaning on your list.  By simplifying your list down to the barest of essentials, you can eliminate the need for complex planning systems. Sounds heavenly. Let’s get started with a few of my favorite
    Zen Habits:


    Big Rocks (Only I call them my ugly frogs). During your weekly review, figure out the most important tasks that you’d like to accomplish over the next week. Those are your Big Rocks (or ugly frogs). Now place them on your schedule, first thing in the day, on different days of the upcoming week. Make those the most important tasks each day, and do them first — don’t let them be pushed back to the end of the day.

    Eliminate.
    Take a few minutes to review your task and project lists, and see how much you can simplify them. Make it a challenge. See if you can cut it in half! If you’ve got 50 items, cut it down to 25. Then try to cut it even further a few days later. How do you eliminate tasks? Sometimes a task gets old and isn’t necessary anymore. Cross those out. Sometimes a task can be delegated. Do that, and cross it out.

    Know what’s essential. How do you know what’s essential? By knowing what your main goal is, and other goals if necessary. You really should focus on one goal at a time, but if you want to do 2 or 3, that’s OK too. Just don’t do 10 goals or anything. Those goals should be your essential projects. Any smaller tasks are essential if they help you accomplish those goals, and not essential if they’re not related.

    Simplify your commitments. How many projects are you committed to? How many extracurricular stuff do you do? You can’t do it all. You need to learn to say no, and value your time. And if you’ve already said yes, it’s still possible to say no. Just be honest with people and tell them that you have a high number of urgent projects to complete and cannot commit to this any longer. Slowly, you can eliminate your commitments to a very small number — only have those commitments in your life that really give you joy and value.

    Simplify your information stream.
    Review your RSS feeds and email subscriptions as well as the number of non-essentials emails you feel you need to respond to. Evaluate where and how you receive your information; newspaper, television or magazine. Simplify the inputs into your life, and you can simplify the outputs.

    Closing Thoughts
    If we take a step back and evaluate what our schedules look like over the course of a month or maybe even a week, we’ll find our lives are full of excess. When we can identify that excess and remove it, we become more and more in touch with what is significant and what deserves our time. Give Zen Habits a try!

    About Our Authors

    As an OEM Sales Service Representative for B. Braun Medical for over 10 years, Kristy Spairana is known for her strong leadership and team building skills among her peers. Her vast knowledge in areas of production and sales service makes her a valuable resource and asset in building and maintaining relationships with clients.  She loves to learn and is completing her Bachelor's Degree in Business Administration. Kristy thrives on personal development and finding new approaches to business management and shares her knowledge with others via her personal blog!
    Kristy L. Spairana , OEM Sales Service Representative
    B.Braun OEM Division 

    As founder of Marketing Essentials, Patty’s continual quest and drive for helping businesses grow is her passion. With over 30 years of strategic business management and leadership experience, she is known as a catalyst and understands the challenges CEO’s and Marketing Directors face in executing inbound digital marketing & sales strategies that yield results. No surprise you will find her feeding her hunger for lifelong learning with a good book and latte!
    Patty Cisco, MBA, Principal
    Marketing Essentials

  • 04/29/2016 3:48 PM | Anonymous member (Administrator)

    Patty Cisco“I don’t have enough time in my day!  Where does my time go?”

    Recently PWH members participated in an online survey to help the blog committee identify areas members were challenged with at work in order to determine blog content that they would find beneficial. Time management was the number 1 challenge!

    To assist our members in addressing this area, over the course of the next few weeks, you will be receiving a quick time management tip every Tuesday-Tuesday Time Tips! 

    No Time?  Join the Club.Kristy Spairana

    Everyone has the same 24 hours in their day.  The question becomes how are you using those hours?

    According to the Bureau of Labor Statistics, Americans spend an average 7.6 hours per day working and 2.5 hours per day doing household activities.

    On top of this, if you have children under 6 years of age, the average American spends an additional 2 hours on childcare.

    This means that over half of your day is gone, with over 12 hours a day devoted to working, household and caring activities. Then there is the time for sleeping (an average of 8.6 hours) and eating.

    No wonder that you feel pressured by time, with never enough time to do things that you want to do.

    In addition, according to Dr. Donald E. Wetmore, 80% of employees do not want to go to work on Monday morning. By Friday, the rate only drops to 60%.  Definitely an indication that time management is important to ensure you want to get up and go to work and enjoy what you do.

    Thus time management is really about how you “self-manage” your time, and how you use the time available to you in the most effective way.  Effective use of your time now only increases your quality of life, but also elevates your level of professionalism with peers, bosses and other influential leaders.

    First Step to Time Recovery

    When I coach my employees, many of them are not aware of some of their time management issues. This is especially true of new employees whether it’s their first job or they are new to the job, or if they are in a transitional role, in a downsize situation or working with a rapidly growing company. They just know that they are very busy and stressed, and wonder how they will get through the day, let alone the week.

    Does this sound familiar? 

    If so, then the first step is to identify where your time is going.

    To use an analogy, think of a time that you saved your money for that pair of shoes or family trip. What did you do?

    In most cases you probably budgeted your money. You probably examined your spending patterns looking for ways to save more.

    Well a time inventory (audit or assessment) works the same way. By keeping an objective track of your time you are collecting your own time management statistics.

    I find that when my employees do this, they we are able to identify their current time wasters and areas of their life which could be more effectively employed and own the responsibility of defining the changes they need to make and be held accountable for them.

    The saying that "You can't fix an issue until you have identified a problem" is also true of time management. A time management inventory eliminates the "trial and error" approach to time management and gives you the time management facts on your own

    Understand Your Time Challenges

    Below are two time audits or assessments you can take to identify your time challenges. I have found both approaches to be very beneficial.

    • a.        Simple Time Audit- A time audit can help you find places where you are putting in too much effort for the results returned. It can also help pinpoint pockets of time you can use to put to other uses, such as making your long-term goals come to fruition. By doing a time audit we can boost our productivity. It’s a way we can improve our time management skills, and make sure that we are using our time for the things we want to spend it on.  Learn how to conduct your time audit here.

    • b.       Time Management Style Assessment-This is super cool and quick, only 12 questions online. The Time Management Style Assessment (TMSA), by Kevin Kruse, will give you a thorough analysis of your current time management behaviors. The two primary factors driving time mastery are being clear on your priorities, and using the mechanics of planning (based on the groundbreaking 1994 research of Dr. Therese Hoff Macan). Understanding your current level of competence in these two domains will enable you to identify areas for improvement and further productivity gains. Take the free online quiz here.

     

    Closing Thoughts

    Time is a precious resource, so it is worth checking up on our spending now and again.  Do you know exactly where your time goes?  Often, time management is a case of redistributing our time. After all, we know that we’ll get 24 hours a day, every day; no more, no less. Some people tend to somehow be able to do a lot more with that same amount of time. Don’t miss the next Tuesday Time Management Tip.

    We’d love to hear your secrets for managing time-please share!

  • 04/18/2016 9:37 PM | Anonymous member (Administrator)

    Susan Kaiser We can all relate. You’re in a business meeting, and it starts to get awkward. Maybe you’re not quite sure how to take a comment someone made. Maybe a co-worker’s non-verbals are sending a negative message. Or maybe a person is too loud, constantly interrupting the conversation.

    According to the webinar, “Communicating for Results; from Conflict to Cooperation with Marilyn Sherman, there are four styles of communication, and if you can understand these styles, it will help you become a better communicator while making better decisions about how to respond in difficult situations. Here are a few items Marilyn shared during the webinar about communication styles:

    AGGRESSIVE people are typically loud, reactive, defensive and competitive. They like to “one up” you. They make sure their experience and know-how are projected to prove themselves. Deep down inside, however, they come from a place of insecurity. And, they keep you at a distance, so you don’t see their insecurity. If you can understand why a person is aggressive, it will help you understand the best way to approach them.

    PASSIVE people are quiet. They are followers. They tend to be very conscientious and feel responsible if something doesn’t go well. They can also be described as weak… or even a doormat on the extreme side. And they are indecisive, waiting for the other person to make the first move. They are also viewed as just nice people, giving up their time and space for a colleague in need… a good trait. Taken to the extreme, however, that trait becomes negative. This type of person will not be seen as a leader if they can’t speak up and give an honest opinion, and they will stop being seen as a resource. As Marilyn stated, “If you are nice all the time, people will take advantage of you. You are only a victim once then you are a volunteer.” These types of people need to stand up to others who take advantage of their good will, work on their positives and have confidence.

    PASSIVE AGGRESSIVE – There are two types of passive aggressive people. The first type has the intention of good will toward others. And, they don’t know how to say “no.”  They overextend themselves because they are not confident in staying within their boundaries. The second type has NO intention of good will. They are seen as manipulative, having their own agenda. When they speak to you, their words may sound insulting. How would you respond to someone you believe is insulting you? Marilyn suggests a simple statement and a question – “That sounded like an insult. Was that your intent?” Be prepared to stand up for yourself when you call out a person like this. They will probably put it back on you as if it were your fault – “Is everything at home alright?” “Are you OK?” Simply respond, “Well, we weren’t talking about me; we were talking about what YOU said.” With this approach, you are setting a boundary for yourself.

    ASSERTIVE – Marilyn points out that when you communicate assertively, there is no reason to raise your voice, or get in someone’s physical space. You just need to genuinely come from a place of respect. To be assertive during difficult situations, she suggests you take a breath to remain clear and to respond appropriately. If you say something that is hurtful, you can’t take it back no matter how much you apologize. Another important tip is to use “I” statements. Take ownership. This is how “I” feel… this is what “I” need. Slow down and deepen your voice.  Watch a person’s non-verbals – eye rolling… crossing their arms. And don’t say, “Whoa, what’s wrong with you?!” They get defensive. Instead, use these simple words – “Help me understand.” “Help me understand what’s going on,” then let them speak. Don’t fill in with excess verbiage. If you feel you may lose control, recognize your warning signals and heed them. If you find yourself in a high potential anxiety situation, use an exit line – “Let’s finish this later.” “This conversation is important, and I’d like to get closure on it, but I need 5 minutes”. Exit and regroup.  

    Marilyn ShermanFor more information about Marilyn and her communication workshop offerings, visit her website at www.marilynsherman.com.


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